Best Event Entertainment Ideas

Best Event Entertainment

Best Event Entertainment Ideas

Entertainment is an important part of any event and choosing the right type of entertainment will help ensure your event is a success. From main performances to smaller interactions, it is important to plan quality entertainment that will leave your guests feeling inspired!

Tips For Planning Event Entertainment 

1. Remember Your Audience 

Entertainment is one of the best ways to make your event memorable and keep your guests talking about for weeks. When choosing your event entertainment, first and most importantly, you should think about your audience. Choose entertainment that will compliment your main event agenda and create memorable experiences for your guests.

2. Incorporate Your Brand

Every elements of your event, including entertainment, is a direct reflection of your business. It is important to incorporate your brand and include entertainment that is in line with your company image and values that will make a positive impression on your guests. Personalizing your performance or entertainment to reflect your company is also great way to build brand recognition!

3. Creativity Is Key

When it comes to planning event entertainment, our best tip is to think outside the box! Unique entertainment will “wow” your guests and leave a lasting impression. Give your guests an ultimate event experience with creative and interactive entertainment ideas!

Event Entertainment Ideas 

Here are 9 event entertainment ideas to inspire you and get your creativity flowing! The best part is, these creative event entertainment ideas work well for in-person gatherings or blended hybrid events!

MUSICIANS

You can never go wrong with live music at your events! Bring in a live musician for your in-person events or even stream their performances remotely for your virtual events!

Best Event Entertainment

LIVE BANDS

Book a local band to provide a live concert for your guests at your next event!

COMEDIANS

Have some good, clean fun with a stand up comedian at your next event! Professional Comedians like Howie Mandel know how to entertain any crowd!

Best Event Entertainment

ARTISTS

When it comes to event entertainment, think outside the box! Live stage art including live paintings will surely leave a lasting impression on your guests!

Best Event Entertainment

MAGICIANS

Magicians and Illusionists will bring laughs and amazement to any event!

DANCERS

Break up your event and entertain your audience with exciting dance performances!

SINGERS

A beautiful singing voice will capture the attention of any crowd and leave them wanting more!

CELEBRITY IMPERSONATORS

Turn heads and add excitement with a celebrity lookalike or impersonator to make a surprise appearance at your next event!

LIVE DJ

Get your crowd moving and make your own dance party with the help from a live DJ!

When planning your next event, contact us at HautePhotoVideo.com to arrange a one-on-one consultation. We are here to help plan and capture your events and live entertainment!

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How To Optimize Your Hybrid Event

Hybrid Events

How To Optimize Your Hybrid Event

Learn how to optimize your hybrid event by following these pro tips!

A hybrid event combines a live in-person event with virtual online components. When it comes to planning a hybrid event, it is all about blending the “live” in-person and “virtual” digital channels to create a seamless shared experience for your entire audience. The following tips provide a great starting point to pave the way towards successful hybrid events.

Identify Your Event Goals 

Before you can begin to optimize your hybrid event, you should identify your goals and objectives. Start by determining your target audience, the event type/scope, and the type of design and engagement you are going for.

Identify the event type, size and experience you wish to create for your attendees – will you host a 30 minute webinar, a 1 hour single stream event, a full day event with breakout sessions, or even a 2-4 day event with multiple streams and sessions?

Choose The Right Virtual Event Platform 

Once you have determined your target audience and event goals, the next step is choosing the right technology and virtual event platform to support the experience you aim to deliver. In order to create an engaging experience for your both your “live” in-person attendees and your “virtual” remote participants, it is important to choose a virtual event platform that meets all of your needs. There are numerous event platforms that offer various digital features to engage your audience both on-site and online. 

When choosing your virtual event platform, a few components to look for include: 

  • High Quality Streaming Capabilities 
  • Custom Branding
  • Live Audience Engagement (i.e. Live Chat, Polls and Q&A) 
  • Social Hubs or Virtual Lobbies
  • Second Screen Capabilities
  • Ease of Use/User Friendly 
  • Data Analytics to measure the success of your event with advanced reporting

Second screens help bridge the gap between in-person and virtual audiences by encouraging cross-channel participation. The first screen at an event is the stage and main presentation screen. The second screens are your mobile devices (i.e. tablets or smartphones) that are used by audience members to see and interact with the presentation content. Second screens allow your audience to participate in presentation slide sharing, note-taking, polling, survey and Q&A participation, games, quizzes, and more!

Plan Your Production To Optimize Your Hybrid Event

After you have determined which event platform is best for you, it is time to starting planning and putting together all the pieces of your production. 

First, make sure you have assembled a professional media production team in order to handle all aspects of the live and virtual production including on-site audio/video requirements and remote speaker management. Give yourself the peace of mind in knowing you’ll have a team of professional to deliver broadcast-quality content and provide support for A/V production. Plus, as media professionals we can offer multi-location productions to bring speakers at various sites together in a single shared experience. There is never a reason to cancel sessions for presenters or panelists that cannot attend physically, we can bring them in remotely!

Next, choose a theme and determine what content you want to deliver.  Keep in mind, it is important to create a mix of live and on-demand digital content that is easy for viewers to find and follow. Offer a variety of content including welcome videos, keynotes, panels, and breakouts.

Incorporate audience engagement by enabling live chat, Q&A, polls and more to encourage your audience to interact and communicate with one another. You can engage an even larger audience by sharing your stream on your social media channels (i.e. YouTube, Facebook Live, LinkedIn Live, etc.) this will help you amplify your hybrid event by spreading the word and reaching a wider audience, allowing viewers from around the globe to tune in and participate!

Live chat tools allow your audience to interact from anywhere in the world. During our live broadcast of the Feeding Matters 8th Annual Community Event, the live audience chat was a fan favorite!

If you’re asking yourself how to optimize your hybrid event, follow these tips to help you prioritize your event framework and choose the right virtual platform that will allow your attendees to network with each other and optimize your overall event experience!

Be sure to subscribe to our blog and newsletter for more great tips at HautePhotoVideo.com and contact us when you’re ready to start planning your next hybrid event!

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Live Event Media Production in Phoenix, Arizona

Haute Media

The Fall event season is upon us and Team Haute is here to help you plan every detail of your live event media production!

If you need event photographers, videographers, drone coverage, or full event production, we do it all! Our team of media professionals will work closely with you to understand your vision and help make your live event shine!

Check out a few live events we’ve produced and captured below and when you’re ready to start planning your live events, contact us at Haute Media!

Live Event Media Production

When it comes to live in-person event production, having a team of media professionals to guide you through every step of pre-production planning and rehearsals to final production and delivery is the best way to go! Hiring a professional media production company will give you peace of mind in knowing you’re getting the best quality equipment and a highly experienced team equipped with backup gear and prepared to handle any situation.

Our team at Haute Media specializes in live event production from: 

  • Professional Staging, Lighting, Teleprompters, IMAG, Audio, Video and Music
  • Room Layout and Set Design 
  • Live Video Streaming and Broadcasting (for any remote participants or hybrid event models)

In September of 2019, we had the amazing opportunity to partner with Sub-Zero, Wolf, and Cove to produce the 2017-2018 Kitchen Design Contest Gala, where designers from all over the world gathered at the beautiful Belmond Charleston Place Hotel in Charleston, South Carolina. We provided full event production including photography, videography, lighting, room and stage design, you name it!

Check out this awesome video to see highlights we captured from the event in Charleston and visit the KDC website for updates and more contest details! We can’t wait to see what they have in store for the 2019-2021 KDC Summit and Gala! 

Live Event Photography and Videography

It has been well over a year since many of us have attended a live concert, festival, fashion show or any other large gathering for that matter. Now that live events are slowly and safely returning, we are excited to help you start planning your event photography and videography!

There is no better way to capture the hard work and beautiful designs you put into planning and producing live events than with professional photography and videography. 

Our team of professional event photographers and videographers will expertly capture your community and corporate events documenting every detail from start to finish!

Community Event Photography and Videography

Specializing in event photography and videography, we have been fortunate to work with some incredible organizations within our community to capture all kinds of events including:

  • Charity Galas and Fundraising Events
  • Performing Arts, Museums and Theatre
  • Groundbreakings, Grand Openings and Ribbon Cutting Events

In the Winter of 2019, Team Haute partnered with the Scottsdale Center For The Performing Arts to capture Photography, Videography, and Aerial Drone coverage at Scottsdale Arts’ Annual ARTrageous Gala. The glamorous “Starry Night” celebrated 20 years of the Scottsdale Museum of Contemporary Art! Here are a few photos and the event video we produced below.

Scottsdale Arts Starry Night: An ARTrageous Gala

Live Event Media Production

Corporate Event Photography and Videography

Large corporate events are popular in Phoenix and our team has captured countless corporate events over the years. We specialize in all types of corporate event photography and videography including: 

  • Conventions, Conferences and Trade Shows
  • Award Ceremonies, Networking and Team Building
  • Executive Headshots and Groups
  • Client Testimonials and Video Interviews

In the Fall of 2019, Team Haute worked with Agora Summits to capture photography and videography at the Smart Water Summit held at the JW Marriott Camelback Inn Resort in Scottsdale, Arizona. Check out these photos and videos from the convention and view more of our corporate event photography and videography at HautePhotoVideo.com.

Agora Summits Smart Water Summit

Subscribe to receive more great updates on our website HautePhotoVideo.com and contact us when you’re ready to start planning your next event, we’ll help you with all your live event media production!
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Virtual Event Video Production: 3 Secrets to Success

Virtual Event Video Production

Virtual event video production has become increasingly popular over the past year. For event planners, corporate professionals, and business owners, it is important to understand how to utilize professional video production to enhance your overall event experience.

At Haute Media, we recently had the amazing opportunity to work with The Scottsdale Charros to produce the 2021 Scottsdale Charros Virtual Education Awards. The Scottsdale Charros are a non-profit organization dedicated to supporting students, teachers and schools within the Scottsdale Unified School District. The Scottsdale Charros believe that “education is the cornerstone of any community and proudly celebrate Scottsdale’s best and brightest during the Scottsdale Charros Education Awards.“

Every year, The Scottsdale Charros recognize one specially selected teacher from each SUSD school as Outstanding Educators of the Year. Additionally, an Outstanding Male and Outstanding Female Student of the Year are recognized from the Class of 2021 at each school, as well as SUSD School Nurses and High School Athletes of the Year.

It was an honor to work with The Scottsdale Charros to produce their first ever virtual event! You can view the full virtual event live stream recording at the link below. Continue reading to learn our 3 secrets to successful virtual event video production and how we incorporated these techniques in the Scottsdale Charros Virtual Event.

Scottsdale Charros 2021 Education Awards

Every event is different. When it comes to virtual events especially, a little extra planning and production can transform your ordinary virtual meeting into a unique online event experience! The production quality of your virtual event will reflect the professionalism of your business and importance of your event. Poor audio/visual components can negatively impact the energy of your event. Successful event planners hire professional videographers to handle their virtual event video production to ensure a seamless production process and a polished presentation for the final event. Here are three ways professionals utilize video production to enhance virtual events…

Virtual Event Video Production: Secret to Success #1 – Get Creative With Pre-Recorded Video!

Exciting content and inspiring speakers are key to a successful virtual event. Pre-recorded video production provides endless creativity when it comes to content and delivery. Utilizing pre-recorded video offers flexibility in scheduling multiple speakers to participate in your virtual event, either remotely or in-person. It also gives you the ability to record high-quality video of your speakers in multiple locations, which provides even more exciting visual content to keep your audience engaged!

Combining exciting locations and inspiring guest speakers such as community leaders or local athletes is guaranteed to keep your audience engaged. For The Scottsdale Charros Virtual Event, we pre-recorded several speaker segments in various locations that reflected the theme of the event. We filmed at three relevant locations including Scottsdale’s Museum of the West, Grand Canyon University, and Gateway Trailhead at McDowell Sonoran Preserve in North Scottsdale. A few of the guest speakers we pre-recorded include:

Virtual Event Video Production

Secret to Success #2 – Choose the Right Platform to Engage Your Audience!

Virtual events are a great way to deliver your message to a much larger audience and offer global networking opportunities in real time. To ensure a successful virtual event, rely on professional video producers to use the right hosting platform and streaming software to broadcast your live virtual event while keeping your audience engaged. 

Features of virtual event platforms that enhance audience engagement include Live Polls, Q&A Discussions, Chat Boxes, and more! Enabling the live audience chat feature during The Scottsdale Charros virtual event allowed viewers from all over the country to tune in and communicate with other event participants.

Secret to Success #3 – Promote Your Event With Professional Video Production!

The success of any event is directly related to the amount of marketing you put into promoting your event. Professional video production is a great tool to market and advertise your events! An effective way to promote your events through video is utilizing clips from pre-recorded video production to share on your website and social media to make your audience aware and excited about your event.

Social media integration is also a fantastic way to promote networking and grow your following during and after your event. With the right virtual event platform, we can stream your events to multiple channels including Vimeo, Facebook, YouTube, LinkedIn, and more!

Another awesome promotional feature is live graphics which we can incorporate in pre-production or add in real time during your live stream. During the Scottsdale Charros Virtual Event, we incorporated graphics and branding throughout to keep their audience entertained and promote the different event elements.

Learn more about virtual event video production and subscribe to receive updates at HautePhotoVideo.com.

Congratulations to all of the Scottsdale Charros’ 2021 Outstanding Students and Educators, SUSD School Nurses and High School Athletes of the Year! View the virtual event video at Charros2021.HautePhotoVideo.com and support the Scottsdale Charros Education Initiatives by making a donation at Charros.com.

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4 Tips For Planning A Successful Corporate Event

planning corporate events

Planning a successful corporate event is a great responsibility that requires plenty of preparation. Corporate events range from conferences, trade shows and conventions to award ceremonies, networking, team building events and more. Whether you’re hosting a large incentive reward retreat or an exclusive company gathering, here are 4 great tips that will help you succeed in planning any corporate event!

Choose A Fun Theme

In the early stages of planning your corporate event, it is important to select a unique theme that will reflect your brand and resonate with your guests. 

Select a theme based around your event objective and make it memorable by incorporating creative decor, pops of color, festive food and drinks, and of course your logos and branding. 

If you’re hosting a corporate party or team building event, consider a Casino Night or a Western Barnyard BBQ!

planning corporate events

Pick A Great Location 

In addition to themes and decor, another important element in planning your corporate event is choosing the perfect location! 

Phoenix is home to some incredible event venues including a wide variety of large resorts, the Phoenix Convention Center and smaller spaces for exclusive corporate gatherings.   

When choosing a location or booking a venue for your event, a few important factors to consider are size/space, budget, and convenience. Ideally, the location should be easily accessible to your guests, which will help promote a strong turnout.  

Be sure to take advantage of the seasons! If weather permits, outdoor events are always a guest favorite and give you endless possibilities for activities (not to mention offer beautiful views for your event backdrop)!

planning corporate events

Include Interactive Entertainment and Activities 

Whatever theme and location you decide on, make sure to also include interactive entertainment and activities to keep your guests engaged! Choosing the right type of entertainment will help ensure your event is successful and memorable. 

Live music is always a great way to attract your audience and you can also wow your crowd with different performances from comedians, magicians, artists, and more!

Trade show exhibits are a great opportunity to show off your products while interacting with your guests. During conferences and conventions, include breakout sessions and hands-on workshops that focus on audience participation. You can even turn a corporate meeting into your own game show – the possibilities are endless when it comes to corporate event planning!

planning corporate events

Promote Your Event

After putting together the perfect plan with a unique theme, location, entertainment and activities, it is time to spread the word and promote your event! 

Getting the word out to your guests early in advance and sharing the details online is important to ensure a strong event turnout. 

To promote your event, send your entire contact database a custom newsletter or e-blast with the event invitation and details. Also share it on your blog, website, and social media channels. You can even create a Facebook page or a custom landing page on your website for event promotion!

Whatever platform you use to reach your target audience, make sure your communication is clear and includes all of the important event information, plus a few sneak peek details to get everyone excited about what’s to come. 

Planning and executing a corporate event is no easy task but keeping these 4 tips in mind during your preparation will help you host a successful and memorable corporate event!

Subscribe to receive more great updates on our website HautePhotoVideo.com and contact us when you’re planning your next corporate event!

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5 Community Events Featuring Top Candidates from 2020 Elections

It has been an incredible week watching the record-breaking voter turn out rise across the country! In honor of Election Week, we are sharing 5 Community Events that we have photographed over the years featuring Top Candidates from this year’s 2020 Elections. We are grateful for the opportunity to meet and photograph our community’s Political Leaders!

2019 South Mountain High School Ribbon Cutting Ceremony

Last year, South Mountain High School renovated their school to incorporate an Academies program preparing students for an array of career fields ranging from Aerospace Education to Visual Media. Phoenix Mayor Kate Gallego (pictured below) celebrated with the students and faculty during a ribbon cutting ceremony in Phoenix, Arizona for the grand opening of South Mountain’s new campus and program in the Fall of 2019.

We always love seeing Kate Gallego at all of the great events in our community, working to strengthen the City’s support of our neighborhoods and public schools.

Congratulations to Phoenix Mayor Kate Gallego on your reelection!

Learn more about what Kate is doing to improve the City of Phoenix at kategallego.com.

2017 Childhelp Drive the Dream Gala: A Journey to Oz

Maricopa County Sheriff Paul Penzone is on the board and served as the Vice President with Childhelp, a non-profit organization dedicated to supporting abused children and their families. Paul and his wife Veronica Penzone are pictured below at the 2017 Childhelp Drive the Dream Gala: A Journey to Oz. The 13th annual event celebrated the children and families Childhelp serves with proceeds benefitting Childhelp programs focusing on children’s needs.

Congratulations to Paul Penzone on your reelection to serve another term as our Sheriff!

Both Paul and his wife Veronica support organizations dedicated to child safety. Learn how Sheriff Paul Penzone is working to better Maricopa County at penzoneforsheriff.com.

2016 Arizona Foundation for Women Awards Luncheon

Greg Stanton attended the Arizona Foundation for Women’s 20th Anniversary Awards Luncheon, supporting the Foundation’s programming and sustainability to achieve their mission of creating a better life for Arizona’s women and children. Representative Greg Stanton is a member of the House Committee on Transportation and Infrastructure and he also serves on the Aviation and Highways and Transit subcommittees.

Congratulations to Greg Stanton on your reelection to serve another term as U.S. Representative for Arizona!

Learn more about how Greg Stanton is serving Arizona families at stanton.house.gov.

2015 Girl Scouts Camp Sombrero Groundbreaking

Congressman Ruben Gallego and his wife Kate Gallego (pictured below) celebrated the 103rd Birthday of Girl Scouts in 2015 during the Phase One Groundbreaking Ceremony at the Girl Scouts Leadership Center for Girls and Women at Camp Sombrero in Phoenix, Arizona. Congressman Ruben Gallego currently serves on The House Armed Services Committee and The Committee on Natural Resources.

Congratulations to Ruben Gallego on your reelection to serve another term as U.S. Representative for Arizona!

Learn more about Congressman Ruben Gallego and the work he is doing at rubengallego.house.gov.

2014 Caring Awards

The Caring Institute recognized Former Congresswoman Gabby Giffords and her husband, Astronaut Captain Mark Kelly for leading the fight against cancer and for responsible gun laws at the 2014 Caring Awards Ceremony which took place at the Omni Montelucia Resort in Scottsdale, Arizona. Mark Kelly and Gabby Giffords (pictured below) launched Americans for Responsible Solutions to encourage the prevention of gun violence and ensure responsible gun ownership.

Congratulations to Captain Mark Kelly on being elected to serve as the next United States Senator for Arizona!

Learn more about how Mark Kelly is working to provide stronger leadership for Arizonans at markelly.com.

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